Personnel - Administrative Assistant (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Personnel - Administrative Assistant (M/F)

Purpose:

To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary procedures).

Operating Network:

The Operational Assistant reports to the Head of Division and works directly with the legal experts responsible for internal HR procedures.

Accountabilities:

• Run the secretariat of all internal HR procedures handled by the Division, including i. managing the Administrative Review mailbox (organizing it, maintaining it, following up on the emails received and assisting the legal experts in sending adequate replies), ii. filling in the tables tracking the various procedures and ensuring that they are kept up to date, and iii. assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.

• Prepare documents, take photocopies and handle various administrative requests in line with the Division's operational needs and in compliance with bank's procedures.

• Maintain proper record/documentation and data quality (e.g. preparation and filing of documents related to the HR internal procedures manually and electronically, maintenance of databases) subject to the highest degree of confidentiality.

• Coordinate reporting process for the Division- send reminders/requests to collect data, follow up on timely reception, centralize responses ensuring completeness of information.

• Cooperate with the other assistants in the Directorate and provide back-up as necessary.

• Any other administrative tasks as needed.

Required profile

Qualifications:

• Secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.

• At least 3 years relevant experience within a HR/legal administrative function handling confidential and legal matters.

• Ability to maintain and ensure respect of confidentiality is mandatory.

• Excellent knowledge of the Bank’s standard computer tools, particularly GED and MS Office tools (Word, Excel, Powerpoint).

• Excellent command of English and French. Knowledge of other European Union languages would be an advantage.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,350€ and 4,200€ gross per month, depending on experience.