Group Risk & Compliance - Operational Assistant

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Group Risk & Compliance - Operational Assistant

Job Description :

Provide comprehensive administrative and specialised operational assistance to the Group Compliance Directorate, and to the Tax and Regulatory Compliance Division in particular in order to support the fostering of knowledge management, plan and coordinate the delivery of compliance communication per subject-matter themes within the domain of Tax and Regulatory Compliance, and contribute to the effectiveness of initiatives and assigned tasks in this field.

Key accountabilities

•             Support the proper dissemination of knowledge sharing and related compliance communication across the team, Directorate and key target audiences within the Bank at large, based on defined objectives and initiatives.

•             Assist in the design, formatting, delivery and maintenance of effective horizontal and vertical compliance communication systems and channels within the Division, Department and Directorate, as well as with other internal and external counterparts and key stakeholders.

•             Initiate improvements and participate in optimisation of working methods for administrative innovation in collaboration tools and processes that could be rolled out across the Compliance function.

•             Develop and maintain best practice knowledge sharing strategies and processes.

•             Coordinate, implement and facilitate defined knowledge sharing activities.

•             Propose ideas and measures enhancing knowledge sharing and cooperation within the team and with key stakeholders; support innovative, efficient and practical approaches for tangible results.

•             Perform data extraction, data processing and analysis, as well as data consistency checks and report formatting.

•             Develop reports, minutes, concept notes, graphs, statistical tables, presentations and other forms of documentation in an autonomous manner.

•             Ensure timely updates of information on compliance themes within the domain of Tax and Regulatory Compliance, as well as the quality control of the relevant intranet pages contents.

Operational assistance

•             Execute, in a continuous autonomous manner, standard and non-standard tasks of operational processes to ensure smooth and timely execution of Bank’s procedures within the domain of Tax and Regulatory Compliance.

•             Support improvements of organisational and process efficiency within the Division, Department and Directorate, related to the scope of accountabilities.

•             Coordinate and keep an up-to-date road map for the preparation and revision of notes/opinions incorporating all deadlines required to facilitate the submission of notes and key deliverables.

•             Ensure back-up of the other assistants in the Directorate to guarantee business continuity and contribute to maintaining a good team spirit.

Required profile

•             High secondary-level education. A certificate of complementary studies or equivalent experience in specific subject (e.g. Business Administration, Economics or Communications) would be an advantage.

•             At least 5 years experience in knowledge sharing and/or communication area, etc.

•             Exposure to regulatory tax and compliance topics coupled with a very good understanding of activities and objectives of a Compliance function

•             Good knowledge of standard office tools, particularly Word, Excel and PowerPoint

•             Familiarity with  archiving and reporting tools such as  Business Objects...

•             Excellent knowledge of English. Good command of French would be a strong asset.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards (total duration of this mission : 12 months at least).

Salary ranges between 4,230€ and 5,000€ gross per month, depending on experience.