General Secretariat - Administrative Assistant Fr-Eng (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a

General Secretariat - Administrative Assistant Fr-En (M/F)

Your tasks:

Responsibilities

• Carrying out general secretariat duties and administrative tasks, including preparing standard correspondence; proof-reading and editing texts in English and/or finalising notes, letters and other documents;

• Circulate notes for signatures as required

• Handle administrative tasks with a particular focus on the needs of the Department to ensure respects of deadlines and procedures, and to support the work of the other assistants of the department and also transversally in the Directorate on an ad hoc basis.

• Organising validation meetings and interviews, when required;

• Ensuring that databases are updated daily;

• Ensuring filing in GED;

• Ensuring that newcomers list is updated daily in the excel file.

Required profile

• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);

• At least 3 years of relevant professional experience;

• Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);

• Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage.

This is a great opportunity to join an international institution, for an initial 2-month contract + several extensions.

Salary: depending on years of experience: 3350 or 4200€ gross/month