Transaction Management and Restructuring - Administrative Assistant (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

 Transaction Management and Restructuring - Administrative Assistant (M/F)

Accountabilities:

The tasks and activities the temp is expected to work on are as follows:

Upon request, assisting the Head of Division and Restructuring Officers during event resolutions and in the follow-up and intensive care monitoring of projects (in close coordination with the other Directorates participating in the process), which may include:

•             Assisting with preparation, approval, and reporting regarding Notes to MC (via SmartNote Application), Notes to the Board of Directors, Notes to File, presentations to the Audit Committee or the Risk Policy Committee and any other internal reporting documents

•             Finalising, distributing and filing documents and reports prepared by Restructuring Officers

•             Managing the Head of Division’s agenda

•             Managing external mail

•             Managing preparation of invoices and credit notes, meeting room reservations, translation requests and distribution of incoming mail and faxes

•             Assisting Restructuring Officers in updating and organising contacts

•             Assisting in organising video and telephone conference calls together with logistics of client meetings at the Bank

•             Preparing presentations (Power Point) and team activity reports

•             Providing guidance to Divisional staff on administrative/operational procedures; identifying improvements in existing methods and processes.

Teamwork:

There is a requirement to liaise closely with the Director’s and Director General’s assistants. Smooth cooperation with other assistants and members of the Department and Directorate is considered essential; when appropriate, training new colleagues on Bank procedures and processes, contributing to a good working atmosphere within the Division and the Department to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives will all be key in ensuring quality of delivery.

Competencies:

Achievement drive: You focus on performance, consistently aiming to improve, with the determination to meet both short and long-term goals.

Change orientation: You adapt flexibly to changing environments and approaches to achieve results.

Collaboration: You work well within teams and engage constructively with colleagues across the organisation, understanding and valuing different perspectives.

Organisational commitment: You are willing to commit to an organisation whose mission is to support Europe and is open to diversity, aligning your actions with the Bank’s values and promoting integrity in support of our mission and principles.

Required profile

•             Secondary level education, completed with a 2 year certification in a relevant field or secondary level education with equally qualified experience in a relevant field. Minimum 3 years of relevant professional experience

•             Proven experience in providing support to a team of professionals

•             Proven advanced Word, Excel and PowerPoint skills

•             Knowledge of Electronic Filing System (GED, Serapis) would be an advantage

•             Excellent knowledge of written and spoken English and a good knowledge of French (*). Knowledge of other EU languages would be a distinct advantage

•             Knowledge of the bank's objectives, policies and in particular, excellent knowledge of the bank's procedures would be a distinctive advantage

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,700€ and 4,200€ gross per month, depending on experience.