General Secretariat - Production Assistant (H/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a :

General Secretariat - Production Assistant (H/F)

Job Description: As (Senior) Production Assistant, you will assist with the management of translation production, i.e. the steering and monitoring of the progress of translation projects from launch to delivery, according to set administrative procedures providing quality service to internal clients. You will report to the Head of the Production Management Unit. You will work within, and in close co-operation with, the existing team of production management assistants.

You will be responsible for:

•             Assuming responsibility for own translation projects through planning and scheduling, pre-processing of documents, following up on and tracking documents received for translation or editing during all stages of the process, from the point of entry to the point of exit, and ensuring that set deadlines are respected.

•             Preparing texts for translation into several languages: analysing/checking texts, including pre- and post-processing as well as finding and attaching reference material.

•             Preparing and following up on large projects into all EU and other languages, dealing simultaneously with in-house and external translators. Monitoring the entire workflow of such projects from editing, translation, revision – dealing with multiple new versions - to proofreading and close of project.

•             Finalizing translation projects by ensuring that language versions are correctly formatted, complete and without formal mistakes (names, numbers etc.) and by updating translation memories for outsourced languages.

•             Supervising the translation workflow in close interaction with the Linguistic Services Division's clients on the one hand and the translators themselves (in-house and external) on the other.

•             Negotiating deadlines with clients and consulting them in case of conflicting deadlines.

•             Correcting, where necessary, data input into the workflow management tool, thus contributing to reliable statistics.

•             Participating in the continuous improvement of the Division’s procedures, in particular in parts concerning the Production Management Unit.

•             Occasionally carrying out spot-checks of translations into his/her native language if other than English, French, German, Italian and Spanish.

Required profile

Typical background:

•             Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field.

•             At least 5 years of relevant professional experience in a translation environment (experience with workflow management would be an asset).

•             Thorough knowledge of computer-assisted translation (CAT) tools (preferably the SDL Studio suite) is a requirement.

•             Excellent formatting skills: proficient in Word, good knowledge of Excel, basic knowledge of Powerpoint, experience with converting pdf files for translation purposes.

•             Good knowledge of standard office tools and enthusiasm to learn how to use new IT tools such as the applications specific to LING (Plunet workflow management system).

•             Excellent knowledge of written and spoken English and good command of French. Knowledge of German would be an advantage

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 4200€ and 5000€ gross per month, depending on experience.